Link Global Solution Inc. (“The Company”) supports the globalization of businesses from the perspective of human resource development and organizational development. Through the effective use of “Maps”?frameworks that enable users to grasp and understand differences when encountering individuals or organizations from different cultures or with different values?LGS aids in the improvement of the intercultural communication abilities of expatriate personnel and global staff, the sharing of corporate philosophies at and organizational development of overseas affiliates, and the resolution of issues related to intercultural communication among businesses.

In our provision of these services, the safe management of information assets including personal information is an important matter to The Company; to ensure that it is practiced, all executives and employees of The Company will unite to strive to handle personal information appropriately, according to the Personal Information Protection Policy.

1. The Company, in the handling of personal information handled in all businesses (including retained personal data) and personal information of individuals such as employees, shall comply with laws and ordinances related to the handling of personal information, nationally established guidelines, and other rules.

2. In the acquisition and use of personal information, The Company will identify the purpose of use, handle the information appropriately within the scope necessary to accomplishment of that purpose, and will not handle the information in a manner which exceeds the scope necessary to accomplish the purpose of use that has been identified (use outside the identified purpose). In addition, The Company will take appropriate control measures to prevent use outside the identified purpose.

3. The Company will acquire personal information using legal and fair methods.

4. The Company will not provide personal information it has acquired to a third party, except when it has acquired the consent of the individual in question, or in cases including those in which such provision is according to laws and ordinances.

5. The Company will enable the person who provided the personal information to be appropriately involved in each situation where personal information is acquired, used, and provided. In addition, if The Company receives complaint or consultation regarding the handling of personal information, it shall expeditiously investigate the facts of the case and appropriately respond within a reasonable period of time and in good faith.

6. In the management of personal information, The Company will take organizational, human, physical, and technological safety control measures in striving to prevent and correct leakage, loss, or damage to personal information.

7. The Company will establish a personal information protection management system, continuously reviewing and improving it to ensure its operation.

Established: 31 August2016
Last revision: 1 December 2022
Link Global Solution Inc.
President and Representative Director Masanao Kawauchi

1. Personal Information
The term "personal information" means information about a living individual which can identify the specific individual by name, date of birth or other description contained in such information (including such information as will allow easy reference to other information and will thereby enable the identification of the specific individual).

2. Purpose of Use of Personal Information
The Company will use personal information for the work listed below and within the scope necessary to accomplish the purpose of use.

(1) Service details
(i) Services concerning business administration
(ii) Services concerning recruiting, training, etc., of business organizations and groups
(iii) Services concerning educational institutions
(iv) Services concerning member organizations for corporations
(v) Services concerning individual career support

(2) Purpose of use
(i) In an event such as where another business, etc., wholly or partially delegates personal information processing, for the appropriate and smooth execution of the relevant delegated operations
(ii) For recruiting support
(iii) To propose job information to job candidates in charged employment placement businesses, to provide job candidate information to recruiters, to manage the selection of job candidates by recruiters, and to provide information to business partners who have obtained permission from job candidates to disclose such information.
(iv) To carry out surveys at seminars, lectures and the like held by LGS
(v) For the screening of candidates for employment by LGS
(vi) For employee employment management
(vii) In order to carry out clerical work related to the Individual Number system*
(viii) For the provision of various types of information such as e-mail newsletters

* Clerical work related to the Individual Number system refers to the clerical work of obtaining resident record codes from LGS employees, shareholders, outside experts and others, stating such record codes in required documents such as earned income tax withholding certificates, wage payment statements, and notices of acquisition of qualification for health insurance and pension insurance, and submitting such documents to the district director of the tax office, head of the local government, the Japan Pension Service or other party pursuant to the “Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures.”

3. Measures Taken for Security Management
In compliance with relevant laws, regulations, and guidelines, the Company will take necessary and appropriate measures (hereinafter referred to as "security control measures") as follows to safely handle information and prevent leakage, loss, or damage of personal data.

[1] Basic Policy, etc.
The Company has established the "Personal Information Protection Policy" as our basic policy to ensure the proper handling of personal data.
[2] Rules for the handling of personal data
The Company has established internal rules governing how personal data is handled, who is responsible or in charge, and their roles.
[3] Organizational security control measures
The Company has appointed a "Personal Information Protection Manager" as the person in charge of handling personal information in our organizational structure, established a personal information protection management system, and implemented internal controls for the protection of personal information. The Company has also established a system to ensure that our employees (including temporary employees) comply with internal regulations regarding safety management measures, and that if an employee becomes aware of a fact or indication that the law or internal regulations have been violated, he or she reports it to the Personal Information Protection Manager and other responsible personnel. When personal information that we manage is given to an outsourcing partner that handles personal information, the Company strictly supervises the outsourcee and monitors the outsourcee to ensure that the security control measures for personal information are strictly maintained.
[4] Personnel security control measures
The Company regularly educates and trains our employees on the proper handling of personal information.
[5] Physical and technical security control measures
In areas where personal data is handled, the Company controls the access of employees and third parties, and implements measures to prevent theft, such as locking and storing documents, media, and equipment that contain personal data. The Company also implements access control to personal data and information systems that handle personal data, computer virus countermeasures, unauthorized software countermeasures, and information system monitoring.Examples: prohibiting the storage of personal data in locations other than the designated storage locations, applying high-level policies regarding authentication passwords, and obtaining and analyzing the operation history of personal data.
[6] Understanding the external environment
The Company stores some of the personal data we handle in servers located in the United States, which are managed by Box Inc. As such, the Company has also implemented security control measures based on our understanding of the personal information protection system in the United States. For an overview of the personal information protection system in the United States, please refer to the conclusions of the "Survey of Personal Information Protection Systems in Foreign Countries" published by the Personal Information Protection Commission.

4. Joint Use of Personal Information
The Company, in order to carry out general services through The Group, may jointly use personal information (excluding Personal Identification Number) as described below.
1. Items of personal information used jointly
[Personal information of transaction partners and other external individuals]
- Name (including employer, department, title, etc.), address, telephone number, fax number, email address, etc.
- Items regarding inquiries
- Items regarding provision of services (account information necessary to use services, as well as view, search, location information, and other information which constitutes activity history, etc.)
[Employee and other internal information]
- Name and other employment and evaluation management information
2. Scope of who jointly uses information
All companies of The Group (The latest list of Group companies is here.)
3. Purpose of use of those who jointly use information
Joint use is limited to cases necessary within the scope of “2. Purpose of Use of Personal Information.”
4. Person responsible for management of jointly used personal information
Link Global Solution Inc. Personal Information Protection Manager
5. Methods of acquiring information
As a principle, the personal information acquired in the course of use of services of The Company is shared via a web system made confidential by means including encryption.

5. Disclosure and Correction, etc. Procedures
The Company will receive requests from the individual in question to disclose retained personal data, notify of purpose of use, and in a case where personal data is incorrect the Company shall receive requests to make corrections, discontinue using, etc., discontinue providing the data to third parties. The company will also receive requests from the individual of information disclosures to third parties (hereinafter “Disclosure, etc.”).

[1] Where to request Disclosure, etc.
(1) Complaint / Consultation Contact
(2) Send by post the designated form with required attached documents to the following address:
Kabukiza Tower 15F, 4-12-15 Ginza, Chuo-ku, Tokyo 104-0061
Link Global Solution Inc. Supervisor of Protection of Personal Information
[2] What to submit
(1) Personal information Disclosure, etc. Request
(2) Documents for identification of the individual in question (driver’s license, passport, etc.)
(3) If contact is made by a legal representative, include documentation confirming that the legal representative has the right of legal representation in addition to item (2) above If contact is made by a voluntary representative, include a letter of proxy designated by The Company and the seal registration certificate of the individual in question in addition to item (2) above
*Please submit the documents with permanent domicile and any other sensitive personal information redacted prior to submission. If such information is not redacted upon receipt at The Company, The Company will redact to avoid acquiring the personal information.
[3] Fees
The Company will, according to the Act on the Protection of Personal Information, collect a fee of 500 yen for each request made for a disclosure and/or request for notification of the purpose of use of personal information. Please enclose a fixed-amount money order for 500 yen with each request submitted. Request sender shall also bear the cost of fees incurred related to the purchase of the fixed-amount money order. (Further, please understand that The Company may change the amount of fees without notice.)
*If the fees enclosed are insufficient, or if no fees are enclosed, The Company will notify the request sender; however, if payment is not made within the designated period, The Company will assume that the Disclosure, etc. request has not been made.

The specific procedure for a Disclosure, etc. request is listed in “6. Consultations / Complaints regarding Handling of Personal Information”. Please inquire to The Company’s Personal Information Consultation Desk.

6. Consultations / Complaints Regarding Handling of Personal Information
For inquiries including consultations or complaints regarding The Company’s handling of personal information, please contact the Personal Information Consultation Desk listed below.

Link Global Solution Inc.
Kabukiza Tower 15F, 4-12-15 Ginza, Chuo-ku, Tokyo
President Masanao Kawauchi
Supervisor of Protection of Personal Information

Please contact the Personal Information Consultation Desk listed below for inquiries, complaints, or consultations regarding the Personal Information Protection Policy.

Link Global Solution Inc. Supervisor of Protection of Personal Information
Kabukiza Tower 15F, 4-12-15 Ginza, Chuo-ku, Tokyo
Email: info@link-gs.co.jp

*The term "retained personal data" means “such personal data over which The Company handling personal information has the authority to disclose, to correct, add or delete the content, to discontinue its utilization, to erase, and to discontinue its provision to a third party.”